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Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the “Message” tab and the Signature button might be in two different locations.Click on Signature and then Signatures from the “Message” tab.To create a new signature for your Outlook email: Outlook Versions 2010+ Including Outlook for 365 There is a process for those using older versions of the software (2007 – 2010) and one for the newer versions (2010+) as well as Microsoft Office 365 users. The steps in sprucing up your emails with a signature will depend on the version of Outlook you’re currently using. Adding A Signature To Your Outlook Correspondence You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. In order to add a signature to older messages, you’ll need to go into Outlook settings and change a few things. The emails you’ve sent prior to creating a signature will still be absent one. However, Outlook will only attach a signature to newly sent or forwarded email messages. You can even create multiple personalized signatures to switch to on a whim depending on your target audience.
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Creating and using a signature in Microsoft Outlook is a simple enough task. It grants those who wish to contact you by other means the ability to do so.
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Throwing in a logo and your contact information provides a brand promotion to an otherwise drab correspondence. Adding a signature to your email message gives it a touch of professionalism.